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Holiday cover – the challenges.

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Posted: 20th Aug 2015  |  Share this Article:

I hope you have had a great summer, if you are yet to to head off, enjoy as the rest of us are very jealous!  Make sure you enjoy your downtime and come back refreshed for the last quarter of the year, as for some it will be their busiest time of the year!

In the administration profession we can have serious issues with holiday cover, often the biggest problem is the lack of cover meaning when you return, there is a load of work waiting. We all know that feeling, by lunchtime on the first day back it feels like you have never been away.  I know this is not just specific to the admin profession – but doesn’t have to be this way!.

Holiday cover or lack of it – what can you do, when you facing this dilemma. GET PLANNING! – I suggest you look for cover outside of your function/area – for us admins, our skills are cross functional/transferable regardless of the area we support. We may find help where we least expect it, another admin/colleague may be interested in your area, which may also help their development, and gain them experience. There may be others who are genuinely want to assist and have the capacity.  I would suggest speaking to some of your team members in those functions first, with a follow up email asking for help with cover, at least with an email the recipients can forward to other colleagues.

Ok, so you have done all of the above and still no take up! You then need to inform your boss, and work together to find a solution, perhaps suggest a summer temp.  As part of the business case, suggest the temp covers other team members leave.

if this summer leave period was problematic I would suggest you prepare a holiday rota/planner in place, sounds obvious but this is really helpful for forward planning and demonstrates to your teams, managers that you are engaged in the problem solving process.

Annual leave is your entitlement, you have worked for it and you should take it – as mentioned it is all about planning and engagement.

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Vivien Edwards

Written by

Vivien Edwards

Cornerstone42 founder

Vivien has nearly 20 years administrative experience covering project and event management, recruitment, training and development, mentorship and supervisory for other admins.

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